Re:Set Up E-mail
Choose whether you want to set up:
Microsoft Exchange Server 2003
Getting Started
Before you can set up your e-mail with Exchange Server, you will need to obtain the following additional information from your IT department:
*Server name
*Whether your server requires an encrypted (SSL) connection
*Domain name
You will also need your:
*E-mail address
*User name
Your wireless service provider will charge you or your company for data transferred during over-the-air synchronization. If you don't have an unlimited data plan, you might prefer to synchronize through a direct connection with your PC rather than over the air. Check with your wireless service provider for rates and details.
To be able to synchronize your Pocket PC phone with Exchange Server over the air, your organization should be running Exchange Server version 2003 or above, and it must be set up for mobility. If you're not sure, please check with your IT department to verify both points before proceeding.
From Your Pocket PC phone
To use your Pocket PC phone to set up over-the-air synchronization with Exchange Server, take these steps:
*From the Home screen on your Pocket PC phone, press Start and scroll to Programs.
*Choose ActiveSync.
*Select Menu > Configure Server.
*In Server address, enter the name of the server running Exchange Server.
*Select the check box next to This server requires an encrypted (SSL) connection if required by your IT department (most companies require this). If your company requires an encrypted connection and you do not check this box, you will be unable to sync with your companys Exchange Server.
*Select Next.
*Enter your username, password, and domain. If you want your Pocket PC phone to save your password, so you wont have to enter it every time you want to check your mail, select Save password, which will put a checkmark in the checkbox.
*Choose advanced to change the rules for resolving synchronization conflicts.
*Select Next.
*Select the check boxes for the types of information items that you want to synchronize with Exchange Server. If a box has a check in it and you dont want to synchronize that particular type of information, tap the box to uncheck it.
*Select Finish.
*To change how often and when you want to synchronize (for example, as items arrive during peak times), select Menu > Schedule.
*Select OK.
Getting Started with Your Device
* Set date and time
* Enter text and numbers
* Set up e-mail
* Send SMS text messages
* Synchronize with a PC
* Browse the Web
* Personalize your device
* Beyond the basics
If you have a device without a touch screen, start here.
Related Topics
* Synch with Exchange Server over the air
* Synch with Exchange Server through your PC
* Previous versions of Exchange Server, or a different type of server
* Internet service provider (ISP)
* Find out which ISP your company uses
Congratulations! You are now set up to synchronize Exchange Server with your Pocket PC phoneso you can easily access your e-mail, calendar, contacts, and task information when you're away from your desk.
From Your PC
You can also use your PC to set up over-the-air synchronization with Exchange Server. In this case, your Pocket PC phone uses your PC's Internet connection to reach Exchange Server, rather than connecting to the Internet itself.
To synchronize using your PC, follow these steps:
*Physically connect your Pocket PC phone to the PC through the USB cable
*If your Pocket PC phone came with a CD, install Activesync 4.5 (or later) to your PC from the CD. Otherwise, to download the latest version, go to
http://www.microsoft.com/windowsmobile/activesync/default.mspx and follow the instructions in the Sync Setup Wizard.
*Select Synchronize directly with a server running Microsoft Exchange Server.
*Select Next.
*Enter your server address and logon credentials.
*Choose the information you want to synchronize with your Pocket PC phone.
* Select Finish.
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Set Up an E-mail Account from Your ISP
E-mail Setup Wizard
The E-mail Setup Wizard is the best way to ensure that you obtain the proper settings (such as incoming and outgoing mail server) for your specific wireless provider and ISP. It provides a step-by-step tutorial, plus explanations and additional help. After you answer a few questions, you'll be able to print the instructions or download them for later use.
Auto Configuration
Sometimes you will be able to automatically configure your e-mail account on your Pocket PC phone. All you will need to supply is your e-mail address and password.
To try auto configuration:
*Press Start and scroll to Messaging.
*Select Menu > Tools > New Account.
*Enter your e-mail address
*In the Auto configuration screen, wait until the Status changes from Connecting to Completed.
*Select Next.
*Ensure Account type is set to POP3.
*Select Next.
*Select Finish.
*Select Yes to confirm that you would like to download mail for this new account now
Troubleshooting
If you are able to receive e-mail but can't send it, it may be because your wireless provider or Internet service provider (ISP) is blocking outgoing e-mail sent from mobile devices in order to minimize spam. If this is the case, you can usually use your wireless provider's outgoing mail server to send e-mail, instead of using your ISP's outgoing mail server. Start by referring to the E-mail Setup Wizard to obtain the necessary settings.
If the E-mail Setup Wizard doesn't provide settings for your ISP, refer to Outgoing Mail Settings for Wireless Providers or check your wireless provider's Web site.
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Note: Many wireless providers offer their own e-mail or e-mail setup systems for use with Pocket PC phones. In the U.S., wireless provider e-mail includes VZmail by Verizon, Xpress Mail by Cingular, and T¢â‚¬ËœMobile My E¢â‚¬Ëœmail. Check your wireless provider's Web site to learn how to set up e¢â‚¬Ëœmail accounts using their services.
You may not be able to set up Hotmail and certain other e-mail accounts using your wireless provider's e-mail set-up services.
